Data Administrative Assistant – Fundraising Team

Role details

This is an exciting opportunity for a Data Administrative Assistant to join our professional and friendly Fundraising Team.

Main Duties and Responsibilities

• Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry
• Following external training to maintain accurate and up-to-date supporter records on the fundraising database (DonorFlex) and filing systems.
• Review data for deficiencies or errors, correct any incompatibilities if possible and check output
• To be a first point of contact for all enquiries to the charity in relation to donations and fundraising activities.
• To support community fundraising activities and sponsored events, through the fulfilment of fundraising materials requests, mailing of fundraising packs, processing of sponsorship forms, promotional mailings etc.
• To provide general administrative support including, filing, photocopying and scanning to the Fundraising and Communications team.
• Following external training to maintain accurate and up-to-date supporter records on the fundraising database (DonorFlex) and filing systems.
• To acknowledge of all donations including sending thank you letters and processing donations in liaison with the Finance department and other fundraisers.
• To process and fulfil merchandise orders (e.g. Christmas cards), maintaining accurate sales records and liaison with external groups involved in this activity.
• To be responsible for responding to all gift in-kind enquiries, liaising with donors as appropriate.
• To research and develop accurate mailing lists and the collation of information to support the different fundraising and communication activities e.g. Corporate Fundraising.
• To work with the Fundraising and Communications team and the Finance team to communicate appropriately with donors, supporters and volunteers including contributing to and the facilitation of mailings, newsletters and on-line fundraising news.
• To undertake any other duties that may be required and are appropriate to the post, as requested by the Head of Fundraising

For an informal discussion call HR on 01534 443626

Closing date for applicants Friday 9th June 2023