Finance Administrator

Role details

The applicant will be responsible for supporting the Finance Manager in all aspects of the Finance function of the charity, in particular but not limited to accounts payable and accounts receivable, including processing vendor invoices, handing payments to suppliers, communicating with vendors and purchasers, posting entries to the finance ledgers, and managing debtors and creditors.

Key accountabilities

Accounts Payable:
• Invoice Processing Reviewing and processing invoices from suppliers and vendors in an accurate and timely manner.
• Payment Processing Handling payments to suppliers (including staff expenses and petty cash), ensuring they are made on time and according to established terms.
• Supplier Communications Communicating with vendors and suppliers regarding invoices discrepancies, payment issues and other related matters.
• Account Reconciliation Reconciling accounts payable transactions to ensure complete accuracy and completeness; reconciliations of creditor balance sheet accounts.
• Credit Card Statement Processing Process monthly credit card statements; book-keep credit card purchase to the General Ledger.

Accounts Receivable:
• Invoice Generation Creation and issuing of invoices for services and / or products in an accurate and timely manner.
• Payment Tracking Monitoring and tracking payments to ensure they are received on time.
• Collections Contracting customers to follow up on overdue payments and resolving payment discrepancies.
• Reconciliations Reconciling accounts and receivable records with monthly reporting to ensure accuracy.
• Charity Receivables Recording charity receivables on Donorflex and tracking restricted funds to ensure compliance with restrictions.

General:
• General Support Providing such support in relation to financial operations as the Finance Manager or Director of Finance may reasonably request.
• Reporting Provide reporting to stakeholders as required.
• Record Keeping Maintaining accurate records of financial transactions, including invoices, payments and receipts.
• Documentation Ensuring all documentation related to financial operations is properly filed and organized.
• Team Collaboration Collaborating with others such as procurement and team leads in order resolve issues and streamline processes; provide cover for team members for holidays and as       needed.
• Audit support Provide support during internal and external audits by preparing documentation and responding to audit inquiries.
• Process Improvement Identifying and implementing process improvements to enhance efficiency and accuracy in the finance function.
• Procedures / Policies Documentation Ensure all procedures and policies are documents and review in line with charity requirements.
• Adherence to Policies Adhering to charity policies and procedures related to financial operations including accounting standards and relevant regulation.

Family Nursing & Home Care is charity we ensure the best community health care possible is provided to each islander to support them to start well, live well, and age well.  Our values underpin everything we do – we live by and work by our values and demonstrate them every day!

Our Core Values

• To show kindness
• To be courageous
• To care
• To be compassionate
• To be committed to always providing the best

Kindness is a priority: to our patients, clients, partners and each other.  We work with islanders to understand their needs, applying our expertise to deliver the best possible care with dignity at core of our service. We have the courage to do things differently and strive to provide innovation and new levels of care to the community.

Our packages are competitive and we have free car parking.  Professional and personal development opportunities are continuously offered by our Educational and Development team.

It is not all about work at FNHC ! We have regular social events throughout the year and an annual awards ceremony to celebrate and recognise the achievements, commitments and hard work of team members. We have a “Wellbeing” Committee and trained StRaW buddies to give support for those times when – you just need someone to talk things through with.  We listen to our staff and act on suggestions/feedback from our staff surveys and meetings to continually evolve and improve.

If you are ready for a new and exciting challenge, please contact:

Georgina McDonald (Finance Manager) on 01534 497646  for an informal discussion

Closing Date for Applications Friday 10th October 2025.